{"id":4194,"date":"2019-02-18T12:50:45","date_gmt":"2019-02-18T12:50:45","guid":{"rendered":"https:\/\/blog.jpegmini.com\/?p=4194"},"modified":"2020-11-03T17:19:00","modified_gmt":"2020-11-03T17:19:00","slug":"3-tips-for-a-smooth-day-of-corporate-headshots","status":"publish","type":"post","link":"https:\/\/blog.jpegmini.com\/es\/3-tips-for-a-smooth-day-of-corporate-headshots\/","title":{"rendered":"3 Tips for a Smooth Day of Corporate Headshots"},"content":{"rendered":"<p class=\"wp-block-paragraph\">During my time as a headshot photographer, I have gathered intel about the standard operating procedure for on-location corporate headshots for groups. This has helped me win jobs by showing my process and differentiating myself from competitors.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"720\" src=\"https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/1-Martha-Heller-HEH-Tight-Crop-SSP_18852-Ready-1-Edit.jpg\" alt=\"\" class=\"wp-image-4197\" srcset=\"https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/1-Martha-Heller-HEH-Tight-Crop-SSP_18852-Ready-1-Edit.jpg 960w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/1-Martha-Heller-HEH-Tight-Crop-SSP_18852-Ready-1-Edit-300x225.jpg 300w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/1-Martha-Heller-HEH-Tight-Crop-SSP_18852-Ready-1-Edit-768x576.jpg 768w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/1-Martha-Heller-HEH-Tight-Crop-SSP_18852-Ready-1-Edit-570x428.jpg 570w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">There are three tips that you can probably implement with your online scheduler, but I use <a href=\"https:\/\/acuityscheduling.com\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Acuity Scheduling (opens in a new tab)\">Acuity Scheduling<\/a>. It is free with Squarespace and does everything I need to book individual and corporate clients. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Create an Exclusive Booking Page<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">From what I\nhear, the typical photographer arrives, sets up their equipment and tells the\npoint of contact or an administrative person that he or she is ready. For the\nrest of the day, that employee runs around in a manic attempt to find someone\nwho is not right in the middle of something very important. Eventually,\neveryone gets their headshots, but there is a better way.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I create an exclusive booking page on my website for each corporate client. I send the link to this non-indexed page to my point of contact for her to distribute. The page has their logo, explains that this company is partnering with High-End Headshots, and tells them which day the headshots are happening. <\/p>\n\n\n\n<ul class=\"wp-block-gallery columns-1 is-cropped wp-block-gallery-1 is-layout-flex wp-block-gallery-is-layout-flex\"><li class=\"blocks-gallery-item\"><figure><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"445\" src=\"https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.19.42-PM-1024x445.png\" alt=\"\" data-id=\"4198\" data-link=\"https:\/\/blog.jpegmini.com\/?attachment_id=4198\" class=\"wp-image-4198\" srcset=\"https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.19.42-PM-1024x445.png 1024w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.19.42-PM-300x130.png 300w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.19.42-PM-768x334.png 768w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.19.42-PM-570x248.png 570w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.19.42-PM-1170x508.png 1170w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">This page also has an Acuity link with a calendar specifically for the company. It shows my availability only on the day(s) I am going to be at their office. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Since my client is the company, these appointments cost the employees nothing. This means they can book a time slot with just their names and email addresses. Each person will get an email confirmation, calendar invitation, and a reminder shortly before the session to help him or her get there on time. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"text-align:center\"><a target=\"_self\" href=\"http:\/\/goo.gl\/1m7RF7\" class=\"stag-button stag-button--large stag-button--green stag-button--normal stag-icon--before\"><i aria-hidden=\"true\" class=\"fa fa-desktop\" ><\/i>Try JPEGmini Pro For Free Now!<\/a><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">With this\nsystem in place, the administrative person will only have to show you where to\nset up and track down anyone who misses his or her appointment. I find that\npeople almost always show up on time, or 1-2 minutes late. Since your headshot\nsubjects are not being pulled away from their work unexpectedly, they will likely\nbe in a better mood. That is likely to result in better pictures and a better\nday for you. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Include Preparation Guidelines<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If they simply remember they have a headshot, they are likely to arrive more put together, but you are the photographer and can help guide them to prepare in a way that will produce the best headshots. In addition to the calendar invitation in the appointment confirmation email, include a link to preparation guidelines.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"780\" src=\"https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.54-PM-1024x780.png\" alt=\"\" class=\"wp-image-4200\" srcset=\"https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.54-PM-1024x780.png 1024w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.54-PM-300x229.png 300w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.54-PM-768x585.png 768w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.54-PM-570x434.png 570w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.54-PM-1170x892.png 1170w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.54-PM.png 1732w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">My standard\nguidelines for individual sessions cover clothing, makeup, hair, glasses,\njewelry, and even shoes. Some companies will want a more casual look than your\ntypical preparation guidelines for professional headshots, so make sure that\nyour preparation guidelines are customized to fit the brand each client wants.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Make sure your\npoint of contact has these guidelines as well so they can send a separate email\nto everyone who needs a headshot. This will improve your deliverables to the\nclient, which is good for them and your business.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Include Gaps in the Schedule, Create More\nAppointments than People<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When\ndetermining my time slots for the booking calendar on the exclusive booking\npage, I leave gaps in my schedule for several reasons. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I need to eat lunch, and I often have to walk there, often wait in line, eat, and walk back. So I leave an hour between the expected end of my last session before lunch and the start of my next session. If I have 10-minute sessions, my last one will be at 11:50 a.m., and my next one will be at 1:00 p.m.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"482\" src=\"https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.01-PM-1024x482.png\" alt=\"\" class=\"wp-image-4199\" srcset=\"https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.01-PM-1024x482.png 1024w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.01-PM-300x141.png 300w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.01-PM-768x362.png 768w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.01-PM-570x268.png 570w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/Screen-Shot-2019-02-12-at-12.20.01-PM-1170x551.png 1170w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">I also leave\ntime slots open, usually one gap every hour of shooting. This allows me to\nspend a little more time with someone if they would really benefit from the\nextra coaching. Then I can flex with everyone else. Maybe I will ask the next\nperson if they can come back in the gap, or maybe I will just ask people to\nwait for a few minutes until I reach the gap.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Leaving gaps in\nthe schedule also allows me to reschedule people who double booked or who had\nan important meeting come up. I can just put them into a bathroom break slot,\nor shorten my lunch if I have to. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I also create\nmore appointments than I have subjects. If I will work with 10 people on their\nheadshots that day, I\u2019ll create 13 time slots. If I have 30, I\u2019ll create 35\ntime slots. It\u2019s important to include these extra appointment times so even the\nlast people booking have options. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If the company decides to add more people on the day, I can schedule them in the slots that were available for booking, or I can fit them in the gaps where I had planned to have catch-up time or a bathroom break. And I charge them the per person rate for those additional people. Having extra availabilities and gaps in your schedule will allow you to make more money than you planned, with ease. <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"720\" src=\"https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/1-Keith-Peer-HEH-Tight-Crop-SSP_18356-Revised-2.jpg\" alt=\"\" class=\"wp-image-4196\" srcset=\"https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/1-Keith-Peer-HEH-Tight-Crop-SSP_18356-Revised-2.jpg 960w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/1-Keith-Peer-HEH-Tight-Crop-SSP_18356-Revised-2-300x225.jpg 300w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/1-Keith-Peer-HEH-Tight-Crop-SSP_18356-Revised-2-768x576.jpg 768w, https:\/\/blog.jpegmini.com\/wp-content\/uploads\/2019\/02\/1-Keith-Peer-HEH-Tight-Crop-SSP_18356-Revised-2-570x428.jpg 570w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Have a Smooth Day!<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I hope these tips help you provide a better headshot experience for your group headshots. Feel free to reach out with any questions through my website. Now go have a smoother corporate headshot day!<\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p class=\"wp-block-paragraph\">Jon Meadows is a headshot photographer and facial expression coach at <a href=\"https:\/\/highendheadshots.com\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"High-End Headshots (opens in a new tab)\">High-End Headshots<\/a> in Washington, D.C. <\/p>","protected":false},"excerpt":{"rendered":"<p>During my time as a headshot photographer, I have gathered intel about the standard operating procedure for on-location corporate headshots for groups. This has helped me win jobs by showing my process and differentiating myself from competitors. There are three tips that you can probably implement with your online scheduler, but I use Acuity Scheduling. [&hellip;]<\/p>\n","protected":false},"author":15,"featured_media":4197,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[25,4,36],"tags":[],"class_list":["post-4194","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-jpegmini","category-photography","category-photography-tutorial"],"blocksy_meta":[],"aioseo_notices":[],"wps_subtitle":"","_links":{"self":[{"href":"https:\/\/blog.jpegmini.com\/es\/wp-json\/wp\/v2\/posts\/4194","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blog.jpegmini.com\/es\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blog.jpegmini.com\/es\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blog.jpegmini.com\/es\/wp-json\/wp\/v2\/users\/15"}],"replies":[{"embeddable":true,"href":"https:\/\/blog.jpegmini.com\/es\/wp-json\/wp\/v2\/comments?post=4194"}],"version-history":[{"count":0,"href":"https:\/\/blog.jpegmini.com\/es\/wp-json\/wp\/v2\/posts\/4194\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blog.jpegmini.com\/es\/wp-json\/wp\/v2\/media\/4197"}],"wp:attachment":[{"href":"https:\/\/blog.jpegmini.com\/es\/wp-json\/wp\/v2\/media?parent=4194"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blog.jpegmini.com\/es\/wp-json\/wp\/v2\/categories?post=4194"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blog.jpegmini.com\/es\/wp-json\/wp\/v2\/tags?post=4194"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}